Welcome to StandbyProof, a service of Casting Karma LLC ("StandbyProof," "we," "us"). StandbyProof helps facilities schedule, log, and document the inspection and testing of emergency and standby power systems. By creating an account or using the service you agree to these terms. Please read them — Section 12 requires disputes to be resolved by binding arbitration and waives class actions.
1. What StandbyProof is — and what it is not
StandbyProof helps you (a) build a testing and inspection schedule from a rule set reflecting NFPA 110 and related CMS/Life-Safety-Code requirements, (b) log the tests and inspections you perform in the field, and (c) generate a documentation packet you can present to demonstrate your recordkeeping.
StandbyProof is a recordkeeping and reminder tool. It does not inspect, test, certify, approve, or guarantee anything. Specifically, StandbyProof is not:
- the Authority Having Jurisdiction (AHJ), a CMS or state surveyor, an accreditation organization (e.g., The Joint Commission, DNV, HFAP), or any regulator;
- a licensed engineer, electrician, or generator technician, or a substitute for one;
- a substitute for your facility's own compliance program, policies, or professional judgment; or
- legal, engineering, or regulatory advice.
You remain solely responsible for performing the actual inspections and tests, for the condition and operation of your equipment, and for determining and meeting the requirements that apply to your facility. We document what you enter; we do not verify it, and we never warrant that your records — or your facility — will pass any survey, inspection, or accreditation, or achieve any particular outcome.
2. No patient information (PHI) — read this before you upload anything
StandbyProof is a facilities and equipment tool. It is not designed for, and must not be used to store, patient information. You agree not to enter, upload, or transmit any Protected Health Information (PHI) or any individually identifiable patient or resident health information — including in photos, notes, or file uploads.
We do not act as a HIPAA "business associate" for you, no Business Associate Agreement (BAA) is in place or implied, and StandbyProof should not be used in any workflow that requires one. If you input PHI in violation of this Section, you do so at your own risk and are responsible for the consequences, and we may remove it.
3. Your account and authority
You must be at least 18 years old, provide accurate information, and keep your login secure. You're responsible for activity under your account. If you use StandbyProof for a facility or organization, you represent that you are authorized to bind it to these terms.
4. The rule set and schedule — accuracy and your responsibility
The testing/inspection schedule StandbyProof produces is generated from a rule set that reflects our good-faith reading of NFPA 110 and applicable CMS/Life-Safety-Code requirements, pinned to a stated code edition. Codes are revised, adoption dates differ by jurisdiction, and accreditors impose their own requirements. The rule set may be incomplete, may lag a change, or may not reflect a local amendment or an interpretation your AHJ or accreditor applies. It is not legal or engineering advice. You are responsible for confirming the requirements that actually apply to your facility with your AHJ, accreditor, and qualified professionals. Each requirement in the app is stamped with its source citation and the code edition it reflects, so you can verify it.
5. Reminders (including SMS, where offered)
StandbyProof sends reminders to help you keep your testing on schedule. Reminders are a convenience, not a guarantee — you remain responsible for performing and logging each test and inspection on time, whether or not a reminder is sent, received, or delivered on time.
If you enable SMS/text reminders, you consent to receive automated text messages from StandbyProof at the mobile number you provide, for scheduling and compliance-reminder purposes. Message and data rates may apply. Reply STOP to cancel SMS at any time and HELP for help. Consent to texts is not a condition of purchase — you can use email reminders instead. We do not sell or share your number for third-party marketing.
6. Acceptable use
Don't misuse the service: no unlawful or infringing use; no attempts to break, overload, scrape, or reverse-engineer the platform; no reselling or redistributing the rule set or the service; and no PHI (Section 2).
7. Plans, billing & subscription
StandbyProof is a paid subscription, priced by generator/equipment coverage as shown at checkout, billed monthly or annually as selected (annual is charged up front and includes two months free). Subscriptions renew automatically until cancelled; you may cancel anytime and cancellation takes effect at the end of the current paid period. Except where required by law, fees are non-refundable and partial periods are not prorated. You authorize us and our payment processor to charge your payment method for all fees and applicable taxes. We may change pricing or features on prospective notice, effective at your next renewal. If a payment fails, access may be suspended, but your logs and records are retained and remain exportable — we do not delete your compliance history because a payment lapsed.
8. Your content
The facility, equipment, test-log, and document data you enter is yours. You grant us the limited rights needed to host, process, and display it to operate the service for you and to generate your reminders and documentation packet. You can export your records and delete your account at any time.
9. Disclaimers
THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE," WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT. WE DO NOT WARRANT THAT THE SERVICE, THE RULE SET, ANY REMINDER, OR ANY GENERATED PACKET IS ACCURATE, COMPLETE, CURRENT, OR SUFFICIENT FOR ANY SURVEY, INSPECTION, ACCREDITATION, OR REGULATORY PURPOSE. STANDBYPROOF IS NOT A SUBSTITUTE FOR ACTUAL INSPECTION AND TESTING OF YOUR EMERGENCY POWER SYSTEMS BY QUALIFIED PERSONNEL, OR FOR THE JUDGMENT OF YOUR AHJ, ACCREDITOR, AND PROFESSIONAL ADVISORS. Decisions about your facility's life-safety systems are yours.
10. Limitation of liability
TO THE MAXIMUM EXTENT PERMITTED BY LAW, CASTING KARMA LLC AND ITS OWNERS, MEMBERS, EMPLOYEES, AND CONTRACTORS WILL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES, OR FOR ANY LOST PROFITS OR REVENUES, OR FOR ANY SURVEY CITATION, DEFICIENCY, FINE, LOSS OF ACCREDITATION OR CERTIFICATION, EQUIPMENT OR GENERATOR FAILURE, POWER LOSS, PROPERTY DAMAGE, INJURY, OR DEATH, WHETHER OR NOT INFORMED BY THE SERVICE.
OUR TOTAL AGGREGATE LIABILITY FOR ALL CLAIMS ARISING OUT OF OR RELATED TO THE SERVICE WILL NOT EXCEED THE FEES YOU PAID US IN THE TWELVE (12) MONTHS BEFORE THE EVENT GIVING RISE TO THE CLAIM. These limits apply regardless of the theory of liability and even if a remedy fails of its essential purpose. Some jurisdictions do not allow certain limitations; there, our liability is limited to the maximum extent permitted.
11. Indemnification
You will defend, indemnify, and hold harmless Casting Karma LLC and its owners, members, employees, and contractors from any third-party claim, loss, liability, damage, or expense (including reasonable attorneys' fees) arising out of or related to: your use of the service; your inspection, testing, maintenance, and compliance decisions; any PHI you input in violation of Section 2; your content; or your breach of these terms or of any law.
12. Governing law; dispute resolution
These terms are governed by the laws of the State of Texas, without regard to conflict-of-laws principles. The parties will resolve any dispute arising out of or relating to the service or these terms by final, binding arbitration administered by the American Arbitration Association under its Commercial Arbitration Rules, seated in Texas, before one arbitrator; judgment on the award may be entered in any court of competent jurisdiction. Each party waives any right to participate in a class, collective, or representative action. Either party may bring an individual claim in small-claims court, and either party may seek injunctive relief in court to protect intellectual property or confidential information. Any claim must be brought within one (1) year after it accrues, to the extent permitted by law.
13. Changes & termination
We may update the service and these terms. Material changes will be posted here with a new version and effective date and, for active subscribers, communicated by email or in-app notice, and we'll ask you to accept them at next sign-in. You may stop using StandbyProof at any time. We may suspend or terminate accounts that violate these terms, and may suspend paid features for non-payment as described in Section 7.
14. Contact
General help: [email protected]
Legal notices and disputes: [email protected]
Privacy requests: [email protected]